EU Responsible Person cosmetics

EU Responsible Person cosmetics

Are you planning to sell your cosmetics in the EU ?

Since July 11, 2013, to sell cosmetics in Europe, an EU Responsible Person (with offices in EU) is legally mandatory (Regulation EC No 1223/2009). It indeed requires a Responsible Person (RP), established within the European Union to be designated for each cosmetic product marketed within the European territory. The role of the Responsible Person (often also called an EU Legal Representative or the EU Legal Representation), is to ensure continued product compliance with cosmetics regulations and safety regarding human health.

What is an EU Cosmetics Responsible Person?

As defined in Article 4 of Regulation EC No 1223/2009, a Responsible Person is a legal or natural person who ensures the compliance of each cosmetic product in the EU market with relevant obligations as set forth in this Regulation. It can be the manufacturer (if based in the EU), the importer, the distributor or a third party located in the EU who has been designated by a written mandate.

Obligations EU Responsible Person

The Responsible Person is in charge of ensuring that cosmetic products marketed in the European Union comply with Regulation EC No 1223/2009. Among the numerous obligations, the Responsible Person for a cosmetic product must ensure:

  • Safety with respect to human health and the production of a Cosmetic Product Safety Report (CPSR)
  • Compliance of labeling, including a claims substantiation
  • Compliance with Good Manufacturing Practices (GMP)
  • Proper maintenance of the Product Information File (PIF)
  • Notification in the Cosmetic Product Notification Portal (CPNP)
  • Compliance related to nanomaterials
  • Ongoing monitoring of the product, including the reporting of any undesirable or serious side effects to the relevant authorities.

In addition to ensuring compliance with the requirements, the Responsible Person, in some EU member states, must demonstrate that it has the expertise and the financial resources to carry out its duties.

EU Responsible Person, Biorius’s Expertise

Founded in 2008 and serving in the role of Responsible Person for more than 500 brands (and more than 20,000 products), Biorius has acquired in-depth expertise from local authorities within each EU member state. With a team of more than 50 multicultural experts, Biorius has the ability to address all potential questions from these local authorities. We have the expertise and resources at Biorius. We can effectively fulfill this role for your cosmetics company.

As Responsible Person within the European Union, Biorius:

  • Represents and defends your cosmetic brand to the authorities
  • Assists your cosmetic brand with any legal questions related to the European Cosmetics Regulation
  • Manages customer complaints if and when they arise
  • Performs regulatory monitoring and guarantees the ongoing compliance of your cosmetic products by taking into consideration any regulatory changes
  • Manages any undesirable effects from your cosmetic products
  • Ensures that your Product Information File is up to date

Your cosmetics brand has the option of using the Biorius name and address on its labels. This means that Biorius is designated as a contact for local authorities who, in the event of a regulatory inspection or consumer complaint, would have us handle the case on your behalf.

It is important to note that being a Responsible Person implies many responsibilities and is an important and delicate matter that should not be taken lightly, check out why.

The United Kingdom – Brexit and Cosmetics Compliance:

As of January 31, 2020, the United Kingdom is officially no longer part of the European Union.

Any company marketing or wishing to market cosmetic products in the United Kingdom, therefore, needs to designate a Responsible Person located in the UK.
If you wish to develop the sales of your cosmetic products in EU, this is something Biorius can help you with. Biorius can indeed support the complete EU Cosmetics regulation process.

Biorius is:

  • Specialized in cosmetic regulations in Europe, the United Kingdom, the United States, and in more than 60 countries.
  • A Responsible Person in Europe (and the UK).
  • Mainly composed of 50 regulatory experts, specialists, toxicologists and scientists (chemists and biologists)
  • Reassuring and comfortable: we have more than 1,500 international clients, we have already evaluated more than 100,000 products and we never had any compliance issues (fines, withdrawals of the market, etc.) in 15 years of existence.

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